Enterprise DNA

Instead of Function Tracker

Stop renting Function Tracker. Own your venue booking system.

We build your version around the way your venue books rooms, confirms menus and hands functions to the team. We map your Function Tracker exports, check the records and run your version through Omni by Enterprise DNA.

Function Tracker describes room-based subscriptions without extra per-user or per-event charges. Check its current rate for your venue. Our offer is ownership and a system shaped around your work.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

What the subscription covers

Rooms, bookings and the work around each function

Function Tracker charges by event spaces or rooms. Its help centre describes these parts of the service. They are included capabilities, not six separate charges.

meeting_room

A plan based on your rooms

The subscription follows event spaces rather than staff seats. Your version keeps a room register with the capacities and timezones you set.

calendar_month

The booking calendar

Function Tracker offers month, agenda, week and day calendar views. Your own booking records can answer questions about room holds and the time needed either side.

restaurant

Function and kitchen sheets

The help centre includes bulk printing for run sheets and kitchen sheets. Your version produces those handovers with your business name and booking details.

payments

Payment reporting

Payment overview and invoice reports are part of the documented reporting set. Your version starts with agreed booking amounts, recorded receipts and outstanding balances.

groups

The customer record

Customer records can be exported separately. Bring the reviewed customer list across and link it to the functions it belongs to.

download

Getting your history out

Function Tracker documents an Excel export of event booking data. Moving means checking the actual headings and preserving the original workbooks.

What you own

A working desk for the next function

Before confirmation

Check the room holds together

See where tentative and confirmed bookings compete for the same room, including the time the team needs to prepare and clear it.

  • check Room-local start and finish times
  • check Setup and clearance included in clash checks
  • check Guest count against the room capacity you set
  • check Enquiries with no contact for more than a week

Before service

Hand the kitchen a reviewed plan

Keep menu quantities, dietary notes and final guest numbers beside the function. Missing evidence stays visible until someone records the review.

  • check Kitchen sheets with menu quantities
  • check Unconfirmed guest counts and dietary reviews
  • check Food items awaiting verified allergen information
  • check Host plans and licence evidence needing operator review

Before the chase

Read deposits alongside booking value

Ask what has been recorded as paid, what deposit remains, and how the agreed price compares with entered item costs.

  • check Outstanding deposit and full balance shown separately
  • check Receipt references retained for reconciliation
  • check Contribution after entered item costs, before unentered overhead
  • check Booking totals that differ from the entered sales items

Before the handover

Make the weekly review yours

Bring staffing, open actions and commercial questions into one review. Change the fields and rules when your venue needs a different answer.

  • check Overlapping shifts for the same person
  • check Overdue tasks with a named owner
  • check Customer balances kept separate by currency
  • check Printable function sheets and internal follow-up drafts

Make it yours

Design your own Function Tracker replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from Function Tracker. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your Function Tracker replacement Your version
YB Your business

auto_awesome

Answered from your own database

Build my version

We build it from the open-source base, bring your Function Tracker data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from the demo data that ships with Venue Functions for Claude Code. It runs in Claude Code inside the Claude app, so it feels like any chat you already use.

forum

Venue Functions for Claude Code

Connected to your own database

Do any room bookings overlap once setup time is included?

Arts Dinner

Session
Dinner service
Room
Harbour Room
Local_start
2026-10-01 18:00
Other_event
Kauri Seminar
Other_session
Seminar
Other_start
2026-10-01 16:00
Timezone
Pacific/Auckland

Ask it anything

Ten questions to ask about your next functions

These questions run against the fictional demo today. Function Tracker also provides reports. The difference here is that you can change the records and the review around your venue.

chat_bubble Which room holds overlap once setup and clearance are included?
chat_bubble Which bookings still have an outstanding deposit?
chat_bubble Which enquiries have gone quiet for more than a week?
chat_bubble Which functions need final headcounts or a dietary review?
chat_bubble Which food items still need verified allergen information?
chat_bubble Who has overlapping shifts at two functions?
chat_bubble Which agreed booking amounts differ from the entered sales items?
chat_bubble What contribution remains after the item costs we have recorded?
chat_bubble Which customers have outstanding balances in each currency?
chat_bubble Which alcohol events lack a recorded host plan or licence review?

Switching

How to switch from Function Tracker

The move happens in stages, export your records, map them to the new fields, test the import, and run both systems together until you trust the replacement, then retire Function Tracker.

  1. 1

    Export your bookings and customers

    Function Tracker documents separate Excel exports for your booking data and your customer data. Pull both. If your account offers other formats, export what it allows, usually CSV or Excel, and check the current export options with Function Tracker directly, since they can change.

  2. 2

    Map your fields, then test first

    Function Tracker does not use fixed export headings, so someone maps your actual column names to the new system before anything loads. Run a test import first. It previews the result and rolls back automatically, so nothing is committed until you check it looks right.

  3. 3

    Review what the import flags

    The import stops on unknown columns, references it cannot match, or source rows that changed since mapping, rather than loading partial or guessed data. Read through what it flags, fix the mapping or the source file, and run the preview again until it passes clean.

  4. 4

    Run both systems side by side

    Keep Function Tracker running as your team's day to day tool while the new records get checked against real bookings, deposits and menus. Have the people who actually use it test it for a while before anyone relies on it for a live function.

  5. 5

    Retire Function Tracker

    Once the records reconcile and your coordinators trust what they see, stop using Function Tracker for new bookings. Handle attachments, signed documents, mail history and any payment connections separately, since these do not move with the export and need their own plan.

construction

Where the real effort goes

Most of the real work is in mapping your own field names and booking rules to the new structure, since Function Tracker's export headings are not fixed, plus deciding how much history, and which attachments or signed documents, are worth carrying across versus leaving in an archive. Enterprise DNA handles this mapping and migration when they set up and run your version.

Not ready for a call?

Get your Function Tracker switch plan by email

We will send you the step-by-step plan for moving your business off Function Tracker, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to own it

Do it yourself, have it customised, or have it run for you

Open source

Do it yourself

Free source

  1. 1 Clone the repo and run npm install, then npm run demo
  2. 2 Open it in Claude Code, Codex, OpenCode or Cursor
  3. 3 Ask for the diary, deposit review and kitchen handover
  4. 4 Map your actual export headings, preview the import and reconcile your records
Get it on GitHub

Built around your business

We customise it

One setup fee, then a retainer for agreed ongoing work

  • check Your rooms, fields, deposit rules and handover documents
  • check Your Function Tracker exports mapped and checked
  • check A web front end or a different technology choice when your venue needs it
  • check Your accounting and enquiry connections scoped before the switch
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a monthly retainer

  • check Your version installed and operated through Omni by Enterprise DNA
  • check Your records brought across with a reviewed cutover plan
  • check Backups, access and ongoing changes included in the agreed service
  • check A working relationship with the team running your system
Book a discovery call

Questions

Instead of Function Tracker, answered

Function Tracker already has a reasonable subscription. Why change? expand_more

Its own help page describes room-based billing without extra charges per user or event. This is a choice about ownership and the way your venue works. Compare the workflows you need and the full cost of running your version before deciding.

Will our booking history come across? expand_more

Function Tracker documents separate Excel exports for booking data and customers. We map the actual headings and reconcile dates, statuses and amounts. The free version imports prepared records after that mapping. Attachments, signed documents and connected services need separate migration work.

Can we keep our booking calendar, enquiry forms and accounting connections? expand_more

We scope the screens and connections your team needs into your custom version, including a web front end where it helps. Keep your current capture process running until the replacement has been tested with the people using it.

Does the free version collect deposits or certify our food and liquor compliance? expand_more

It records receipt evidence and shows the remaining balance. It does not collect money. The kitchen and host responsibility review highlights missing records for a person to check against the venue rules and licence conditions. A cleared finding is not a compliance certificate.

What do we pay Enterprise DNA? expand_more

One setup fee to build and install the agreed version, then a retainer for ongoing operation and changes. The source is free to run yourself. Hosting, agent subscriptions, connections and support have their own costs. Sam scopes the work with you before you commit.

Show Sam how your next function comes together

In a 30-minute call with Sam, walk through your rooms, your Function Tracker setup and the handovers your team repeats every week. We agree what your own version needs and what should be brought across.

Book a discovery call Get the free version

Venue Functions for Claude Code is free and open source, published by Enterprise DNA.

Done paying for Function Tracker?

Get your version built