Enterprise DNA

Instead of TidyHQ

Stop renting TidyHQ. Own your club system.

We build your version around your committee, teams and volunteers, bring your TidyHQ records across and run it for you. Your club keeps the database and decides how it works.

TidyHQ Pro: A$890 a year or A$89 a month. In New Zealand: NZ$990 a year or NZ$99 a month. Service and payment-provider fees are additional.

Get your version built See it working
  • check_circleYour data in a database you own
  • check_circleOpen source, no lock-in
  • check_circleBuilt and run by Enterprise DNA

What the subscription covers

A club subscription, plus transaction fees

TidyHQ has a free plan, Pro and quoted Enterprise pricing. Pro has a one percent service fee plus a fixed transaction charge, before payment-provider fees. This is an ownership choice, not a claim of a large annual saving.

groups

Membership administration

The plans include unlimited contacts, members and administrators.

layers

Apps and connections

Free includes two apps or integrations. Pro includes unlimited apps and integrations.

mail

Committee communications

Pro includes a larger email allowance and custom domain support.

credit_card

Payment handling

Service fees sit alongside the subscription and payment-provider charges.

event

Events and meetings

The platform lists ticketing, agendas, attendance replies and meeting actions.

account_balance

Federation oversight

Enterprise is quoted for leagues and peak bodies, with connected clubs and shared reporting.

Your club, your rules

The weekly jobs in one database

Members and subs

Know who needs a renewal conversation

Bring the contact list across, record receipts and see whose membership needs attention.

  • check Spot expired players with unpaid subs
  • check Subtract partial receipts before chasing a balance
  • check Combine renewal dates with attendance and contact history
  • check Keep joining consent separate from promotional permission

Teams and volunteers

See the gaps before club day

Give the coordinator a current team list and a clear duty roster.

  • check See memberships that need review before the season
  • check List uncovered duties in the coming fortnight
  • check Count assigned duties by volunteer
  • check Record event places and waiting lists

Committee work

Carry decisions through to completion

Keep meeting actions, interests and supporting evidence together for the next committee.

  • check Show overdue actions and missing owners together
  • check Draft the next meeting agenda from current records
  • check Flag missing officer consent and held-meeting minutes
  • check Check notices against your recorded constitution period

Treasurer and paperwork

Put the club name on the weekly pack

Prepare draft statements, duty sheets and committee papers from the same records.

  • check Separate received money and expenses by currency
  • check Show the balance left after partial receipts
  • check Track club merchandise stock and fulfilment
  • check Change the questions and club rules when your season changes

Make it yours

Design your own TidyHQ replacement

Everything starts from the open-source base. Then it gets your name, the parts you run, your rules and your data from TidyHQ. Try it here, and we build the real one.

2. What it runs

3. Make it fit

4. Your colour

Your business · your TidyHQ replacement Your version
YB Your business

auto_awesome

Answered from your own database

Build my version

We build it from the open-source base, bring your TidyHQ data across and run it for you.

What it looks like

Ask it like you would ask a colleague

Real answers from the demo data that ships with Club for Claude Code. It runs in Claude Code inside the Claude app, so it feels like any chat you already use.

forum

Club for Claude Code

Connected to your own database

Which players have unpaid subs or expired memberships?

Harbour Juniors

Member
Aroha Williams
Status
active
Renewal_due
2026-09-12
Unpaid_invoices
1

Ask it anything

Ten questions your club can answer today

These examples run on the fictional club records below. TidyHQ also offers reports and exports. The difference here is that you can change the questions and the system yourself.

chat_bubble Which players have unpaid subs or expired memberships?
chat_bubble Which duties still need a volunteer in the next fortnight?
chat_bubble Who has the most assigned duties this month?
chat_bubble Which committee actions are overdue or have no owner?
chat_bubble Which members are up for renewal but have stopped attending?
chat_bubble How much remains unpaid after partial receipts?
chat_bubble Which held meetings lack minutes and whose consent is missing?
chat_bubble What is left from recorded receipts and gifts after expenses?
chat_bubble Which events have people waiting for places?
chat_bubble Which members have gone quiet for more than sixty days?

Switching

How to switch from TidyHQ

Getting the records out is quick, most of the real work is in checking what came across and mapping the parts a contact export does not cover, like family links, multiple memberships and financial history.

  1. 1

    Export your contact records

    In TidyHQ, use Actions > Export All to pull your contact list, and export your membership reports as CSV if you need those too. Check the file for the fields you actually track. Family links, multiple memberships and financial history are not part of a plain contact export and need separate mapping. If your account only allows a different format, export what it lets you and confirm with TidyHQ.

  2. 2

    Run a test import first

    Load the exported file and run a test import before touching real data. The test run shows you what the tool sees and how field names line up between the two systems, without committing anything. If headers do not match, fix them in the export or the setup before you import for real. This step catches most problems early, before they reach your actual records.

  3. 3

    Check what the import flags

    After a real import, work through what got flagged. Family links, multiple memberships per person and financial history rarely come across cleanly and need separate mapping. Missing officer or member evidence and other compliance gaps also surface here. Have your committee review the flagged list rather than assuming every record landed correctly, so nothing gets treated as settled before someone has actually checked it.

  4. 4

    Run both side by side briefly

    Keep TidyHQ active for a short period while you use the new database for real committee work, renewals, duty rosters, the treasurer's report. This gives the committee a chance to catch anything the import missed, while you still have the old records to check against. Do not cancel TidyHQ until this period has passed without turning up anything you need to fix.

  5. 5

    Turn off TidyHQ

    Once the committee has checked the records and running both side by side has not turned up anything missing, cancel the TidyHQ subscription. Keep the original export file somewhere safe as a backup record. Confirm with your payment provider and fee handling that nothing is still routed through the old account before you close it.

construction

Where the real effort goes

The exporting and loading are mechanical. The real work is deciding how your own fields and club rules map across, and how much history you bring, family links, multiple memberships, financial records. That judgement is where time actually goes, not the file transfer itself. Enterprise DNA handles this mapping as part of your migration when you have them run the setup for you.

Not ready for a call?

Get your TidyHQ switch plan by email

We will send you the step-by-step plan for moving your business off TidyHQ, what the move really involves, and how we would do it for you.

One email with your plan. No spam, and you can unsubscribe any time.

Three ways to make it yours

Choose how your club wants to run it

Open source

Do it yourself

Free

  1. 1 Clone the repo and run npm install
  2. 2 Run npm run demo and inspect the fictional club
  3. 3 Open it in Claude Code, Codex, OpenCode or Cursor
  4. 4 Test your TidyHQ CSV import, then load a fresh database
Get the free version

Built around your business

We customise it

Scoped setup fee, then an agreed retainer

  • check Your membership fields, team structure and club rules
  • check Your TidyHQ history mapped and checked
  • check A web front end, phone experience or different stack if you want one
  • check Joining forms and provider connections built around your club
Get your version built

Omni by Enterprise DNA

We run it for you

One setup fee, then a retainer

  • check Installed and connected for your committee
  • check Contacts and agreed histories brought across and checked
  • check Backups, operation and ongoing changes handled with you
  • check Run inside Omni by Enterprise DNA alongside your other work
Talk to Sam

Questions

Instead of TidyHQ, answered

TidyHQ has a free plan. Why change? expand_more

The reason to change is control over your records and how your club works. A subscription saving alone is not the case for a custom build. We start with the committee work that needs a better fit.

Can we bring our TidyHQ history? expand_more

Yes. The free version imports a contact export after a test run. TidyHQ sends its contact export to the address on your profile. Family links, multiple memberships and financial histories need separate mapping, which Enterprise DNA handles as part of your migration.

What about member joining, online payments and phones? expand_more

Enterprise DNA can build a member-facing experience and connect your payment provider in your custom version. We agree the flows with you first. The working examples here cover the committee records and weekly administration.

Does it check our society or association rules? expand_more

It flags missing evidence and compares notices and deadlines with the rules recorded for your club. New Zealand officer and member evidence checks are included. Australian clubs need the applicable state and constitution rules configured. Your committee reviews the results.

Who looks after it when the committee changes? expand_more

The club owns its database and can appoint its next administrator. With the managed option, Enterprise DNA operates it through Omni, keeps the agreed workflows running and helps the next committee take over. Setup and ongoing support are scoped with Sam.

Show Sam the work your committee repeats

Book 30 minutes with Sam. Bring your TidyHQ plan, a sample export and the jobs your secretary and treasurer do each week. We will map the first version around those jobs.

Book 30 minutes with Sam Get the free version

Club for Claude Code is free and open source, published by Enterprise DNA.

Done paying for TidyHQ?

Get your version built